Submitting a hotel offer

 

Fill in the hotel price table, set your cancellation terms and submit your offer.

In short

• The price table has one row per service and day. Service and amount come from the request.
• Hotel prices are gross: enter the VAT rate and the item price including VAT.
• Every price must be filled in. Enter 0 for a free service.
• With a framework contract, each row shows the contract rate. Where the client enforces it, a higher price is blocked.
• After you submit, the planner is notified. You get no e-mail copy, so print or save the PDF.

How it works

1. At the bottom of the request page, click "Create new offer".
2. For each row, enter the VAT rate and the item price including VAT. The row total shows net and gross, and the offer totals update as you type.
3. Enter 0 for any free service, such as a flipchart.
4. Same prices the next day? Click "Copy prices from previous day". Copied fields turn green; change any price that differs.
5. In "Terms of offer", check the offer validity and enter your cancellation percentages for the periods the client set.
6. Enter the contact person for questions: name, position, phone and e-mail.
7. Tick the client's terms and the MICE Portal terms of use, then click "Next".
8. Check your offer on the read-only page. "Check offer" takes you back to the form. Then click "Submit offer".
9. Click "Print (.pdf)" to keep a copy for your records.

Good to know

• The offer validity is the client's date from the request. You cannot change it before booking.
• Cancellation percentages above the client's guideline block the offer.
• An empty price field stops the offer.

Frequently asked questions

Why can I not submit my offer?

Check that every price is filled in (0 for free services), that no price is above an enforced contract rate, and that your cancellation percentages are within the client's limits.

Do I enter net or gross prices?

In the hotel form you enter the VAT rate and the gross item price, including VAT.

Can I change the offer validity?

No. It is the client's date from the request and cannot be changed before booking.

Do I get a copy of my offer by e-mail?

No. Print or save the PDF on the confirmation page.

Next

SUP-3-3 · Offers for locations, caterers and services